To Apply, Artists/Makers will need:

• to complete the online application by the deadline on the application.

• to pay a $25 non-refundable application fee by the deadline on the application.

• WV residents need to be registered with the WV State TAX Department for a Business Certificate or willing to apply ($30)

• Out of state applicants need to obtain their WV Business Certificate if chosen ($130)

• Applicants with a valid Hawker Peddler Permit from the City of Morgantown will be given priority (a screenshot of application will also suffice)

• Out of state applicants need to obtain the Hawker Peddler Permit if selected ($20)

• Applicants must save all required product photos AS YOUR BUSINESS NAME

• Applicants are required to have a 10”×10” WHITE * (we have one to borrow for free and others to rent), weights, tables, displays, signage and white lights. *We reserve the right to make exceptions for non-profits or specific food makers on food row.

• Chosen vendors are required to promote the Moonlight Market and their presence at it. Not doing so can affect future involvement in the MM

• to be able to provide a certificate of insurance or willing to sign a waiver of liability

• to complete a layout survey before scheduled event(s) and a post survey to include sales (for grant purposes) after events

• artists, makers, entertainers & musicians are required to be set up 20 minutes before start time and stay until the end even if they sell out.

• The Moonlight Market is a monthly outdoor event held from May through November.

• Dates for the 2025 are as follows: May 17, July 19, Sept. 27, all from 4-9pm and Nov from 2-8pm, date TBA.

• Additional Special Markets: YART Sale, August 16, June TBA

• There is an non-refundable application fee due at time of application submission

• This event is for handmade items only, no direct sales/marketing or mass produced items. This means that the items sold must be at least 75% made by your hands (not assembled).

• Artists for the Moonlight Market are juried, which means that a group of volunteers of various backgrounds, professionals and identities decide who attends using a rubric of our standards as a tool to help eliminate bias (amongst others things)

• Food Makers and Interactive Vendors are not juried and scheduled by the Event Organizer, Pascha Adamo

• As a juried event, each group of applicants is juried against that group (like the LSATs)

• if you make multiple items or work in multiple mediums, you must provide pictures of each item you wish to be juried on for the application

• if submitting different types of art/multiple mediums, the jury holds the right to deny a particular type of art/medium for a specific date or artist

• JEWELERS: Note: This category is very competitive and priority is given to those who make as much as of their jewelry as possible

• Two artists cannot share a booth unless they are part of YAP! (Youth Artrepreneur Program) or the Writer’s Block)

• We make it a habit not to double up on the same or similar artist/maker at an event/per date (ex: two people selling tea won’t happen but you may find two painters whose style is quite different).

• Dates selected on the application are your availability only.

• If selected, you will be notified of your dates to approve or decline.

• Applications are NOT accepted on a rolling basis due to our city permit requirements, marketing plan and organization structure.

• The Moonlight Market is a rain or shine event

• Electrical outlets are located every 20-25ish feet on both sides of the pavilion and another high voltage outlet towards the back for food trucks and musicians

• There are clean bathrooms on site maintained by the City of Morgantown

• Dinner and snacks are provided for the Artists, Entertainers and Musicians as sponsorship allows

• Applicants with a strong social media presence and record of promoting previous events will have priority.

Food and Beverage Makers are to make 75%-100% of what they sell.

Makers are chosen and scheduled by the Event Organizer, Pascha Adamo, to expedite the scheduling process.

There is a non-refundable application fee of $25. We understand that this is not typical for this area, but is necessary for the Moonlight Market to continue providing an entertaining and safe event for our community.

Set up fees are based on space required and is staggered in price: 10’x10’: $75, 10’x20’ is $100 and 10x30’ is $125.

At least two food trucks (different styles/flavors/food) and one beverage truck is scheduled per event.

Food trucks and tents are lined up in the back row for accessibility to a main electrical outlet and for easy in and out parking.

We have numbers last year to help prepare for this year and will continue to communicate plates/people served from month to month to help the next month prepare.

Previous Food Trucks/Tents and Bakers tend to sell out at our events on a consistent basis

We schedule 2-3 different type of baked goods per show and nearly everyone has sold out every time.

Makers are asked to complete a layout survey before each event to help Pascha accommodate their needs.

Makers are asked to complete a post-event survey to give insight on what went well and what could be improved. This type of community engagement from our Artists and Makers has helped to make the Moonlight Market a fun, pleasant and profitable experience for everyone.

Our crowds are large, continually growing, and they come to eat!

All interested participants (artists, makers, entertainers, musicians, etc) must pay a Non-Refundable application fee of $25 plus tax for each season. This minimal fee helps to cover costs associated with sorting, organizing, scheduling and communication beforehand.

A 10’x10’ space is $75* plus tax for Artists, Makers and Entertainers.

All payments will be made through the Shop of the Moonlight Market website so that participants can receive a receipt upon check-out for tax purposes.

*Food Makers requiring more space will have a staggered amount based on our Equity Clause

The application fee must be received by the deadline in order for the application to be reviewed.

A grace period of three days is given for all payment deadlines and then a late fee of $15 will be assessed.

Applicants need to put their business name in the Notes section of check out.

The Moonlight Market defines “Entertainers” as any person, group, organization or business that provides a service for a cost to the patron which is either fun or functional.

Examples of Entertainers: permanent jewelry, hat bar, live printing (press or relief block or screen printing), henna tattoo, balloon artist, caricature artist, artists workshop (held in our DIY tent space), face painting, etc

Interactive Vendors pay an application fee and a booth fee, and keep all of their earnings like the Artists and Makers. The interactive vendors in the past have had some of the biggest lines, non-stop customers, add to the fun and attraction of the Moonlight Market and always do very well.

Musicians are asked to complete an intake form so that we can be more efficient with our communication.

We schedule two sets per night: a 2 hour and a 2.5 hour set. Please note your preference on the intake form.

Rate is negotiable, but due to the low booth fees for Artists and Makers, we must cap the hourly rate. $75 for 1-5 years experience, $100 for thereafter

Once the schedule has been approved by everyone, we close the intake form.

In order for the Moonlight Market to hold space for various artists, makers, interactive vendors and musicians, we aim to treat everyone equitably instead of placing the burden of costs solely on the booth fee of the Artists. Therefore,

all interested parties will complete an application fee with musicians chosen being asked to pay a promotional fee once scheduled in lieu of the application fee;

those who need assistance, either with the rental of a tent or a lower booth fee can note that on their application for consideration;

up to six participants for each market will be selected to receive a space at a reduced rate.

booth fees for Food and Beverage trucks and tents are staggered at a lower rate, so instead of a 10’x20’ space being $150, it is only $100, and a 10’x30’ space is $125 instead of $225.